Doing Business with CMC

Colorado Mountain College is a publicly-supported junior college with 14 sites located throughout the central Rocky Mountains.  Three of these sites are residential campuses;  the remaining 11 are commuter sites.
 
Central Services is located in Glenwood Springs and houses the central operations for the College, including Accounting and Purchasing. 
 
The central Purchasing Department is responsible for overseeing College-wide purchasing activities, as well as the processing of all contracts. 
 
The central Accounting Office is responsible for processing all invoices and other requests for payment.  End-users at the sites must approve all invoices prior to processing by Accounts Payable.
 
Purchasing Process
Colorado Mountain College uses Purchase Orders for orders totaling $1,000.00 or more, including freight; or for Open PO's. The P-Card is used for most other orders under $1,000.00 with some exceptions.
 
P-Cards are issued to individuals at sites by the Purchasing Department.  The individual sites may then utilize these cards for their purchases under $1,000 (some exceptions).  The issuing site is responsible for providing the vendor with the order information, contact name, as well as processing the invoice.
 
PO's are issued by the Purchasing Department only.  Individual sites or departments are not allowed to confirm an order, which totals in excess of $1,000.
 
All orders are subject to Colorado Mountain College's Standard Terms and Conditions.  The Terms and Conditions can be located on our web site at www.coloradomtn.edu/purchasing. 
 
Bidding Process
It is the responsibility of the CMC Purchasing Department to ensure that an adequate selection of bidders is solicited for every requirement in order to achieve optimum competition.

Transactions from $5,000-$9,999
Require three competitive bids. A bid is considered to be competitive for transactions within this range if a fully executed Telephone Quotation Record, web solicitation or fax, containing quotations from at least three vendors is provided to the CMC Purchasing Dept.

(This requirement may be waived if the product or service is available on a State of Colorado contract, organization buying groups (E&I) or if the Purchasing Manager determines that the good or service qualifies as a sole or single source).

Transactions in Excess of $10,000
A Formal competitive bid is required for purchases of goods and services in excess of $10,000 and for Construction and IT equipment in excess of $25,000. The Purchasing Office must be contacted regarding how to obtain appropriate bids.

 
All bids are posted on their effective date to www.coloradomtn.edu/purchasing.
 
Tax Exempt Status
Colorado Mountain College, as a public agency, is exempt from all applicable federal, state, and local taxes - tax exempt number is 98-00796.
 
Liability
Colorado Mountain College will not be responsible for any goods delivered or services performed without a College Purchase Order signed by an Authorized Signer or the College Purchasing Manager.
 
Code of Ethics
As a member of the National Association of Educational Buyers (NAEB), CMC's Purchasing Department abides by and promotes the NAEB Code of Ethics:

• Give first consideration to the objectives and policies of my institution.
• Strive to obtain the maximum value for each dollar of expenditure.
• Decline personal gifts or gratuities.